Tag: Yule

Fa la la, fus roh da

Who’s smart idea was it to let the bard autocrat an event? Who’s smart idea was it to let the Viking bard autocrat an event? Vikings are known for pillaging, ravaging, and burning, not planning, and organizing, and decorating!

However, this Viking likes food. And I had an awesome kitchen staff. Despite all the hare in the stew.

I spent months planning my first event {Trust me, she did, it’s all she would talk about at fencing practice. (Shut up, Karen!)}  And I never took for granted how much work the autocrats put into their events, big or small. I had excel spreadsheets, checklists, and lists for my excel-lists and checksheets. No, wait.

And best of all, the best deputy a Viking could ask for. My deputy found my masterful feastocrats, and also helped to find the perfect location. I didn’t just want this event to be delicious, I wanted the atmosphere to feel like home. If home had servers. And live music. And dancing. And games. And a silent auction. And room to seat 120.

Oh, and two surprise guests I couldn’t even imagine would grace my small event. But that comes later.

Before I had even submitted my bid. I made sure I had beat all my ducks into submission, and they were all in a neat row. I had lined up all my volunteers, and had my menu planned, and waited several weeks anxiously to find out my bid had been accepted.

Once everything had been lined up, I had about a month and a half to complete everything on my checklists. Everything fell into line easily, almost like I had planned it to. Until two weeks prior to the event…

Dun dun DUUUUUUN!

I had received a message on the Tome of Visages from Astrid, head retainer for their Royal Highnesses. “Hey Solvieg, Guess who’s coming to visit?”

I don’t know, Batman and Robin?

Good guess, but think a little bit fancier. With pointy hats.

Batman and Robin putting on a Statue of Liberty cosplay?

Close, but still no cigar.

Their Highnesses!

*insert cursing in my brain*

My heart began to palpate. What are you supposed to do to royalty? Or is it *with* royalty? Do I also have to dress up fancy and wear a floofy dress? Gosh darn it, I don’t wanna! You can’t make me!

The realization that the event was a week and a half away, and I don’t know what to do with royals or where to put them, or even where they went on my excel sheets, I did what any insane person would do: reach out to my 50 closest friends who had run events before, and ask for their sagest knowledge. And when that didn’t cut it, alcohol suggestions.

I was blessed with copious suggestions, and my mind was put at ease.

Hooray! The day of the event!

Wait, what is all this white stuff?! Why is it snowing?!

Because it’s January in Maine. Gah.

Thanks to the presence of our Royals, the event was sold out before the doors even opened. I had more volunteers than I knew what to do with for set up. And more kept coming. The hall was beautiful, filled with everything from garlands to banners of personal arms. We even glitter bombed their Highnesses chairs (thanks Karen! {My pleasure! His Highness said I gave him craft herpes, hehe!})

The fragrance of fine food filled the air. (<– see, I made alliteration work this time!) And I had just enough servers for the tables, even with Karen bouncing in and out of the kitchen as needed. We even had a small court, thank goodness for no set up. The removes rolled in, and empty dishes rolled out. Between removes, the Malagentian Bardic Players even performed. When there were no Malagentian Bardic Players performances, solo bards got up to do their own. Some I had pre-arranged, and some were a surprise. I felt almost empty, not having performed up to that point. It was my duty to make sure the event kept running smoothly, however, my deputy advised me that for five minutes, the event would be under control with me {Oh, what a liar!} (Shut up Karen!). She encouraged me to get up and sing, and so I did just that. I performed one piece by myself, and then an improvised duet with a friend.

{Karen even got up with the same friend and sang The Feast Song with her! And Karen doesn’t sing in public!}

As the night came to a close, their Highnesses presented me each with their tokens, which were the first ones minted of their reign. On top of that, the numbers were run for the event, and we made a $750 profit {on an event that usually loses money! Wow!}, and a $450 donation to the Riding of Ravensbridge through the Silent Auction.

The snow continued to fall, though my wonderful volunteers stuck around to help break down the event. I think I made it home in one piece. I didn’t leave site until 11:30. I don’t remember how I got home, I just remember crawling into bed and sleeping until noon the next day. What an exhausting and wonderful experience. The cherry on the sundae was receiving from many individuals about how much they loved the variety of bardic performances throughout the evening. 8.5 out of 10, would definitely consider running again, in a few years at least. As long as it’s not a last minute Royal Progress…